Assigning files added during a meeting

When attendees upload files to the meeting workspace during the meeting as described in "Attending a meeting", the note taker can assign the uploaded files to topics in the meeting. Files assigned are available to all attendees, and when the meeting is ended, they are saved with the meeting minutes.

The meeting cannot be ended until all files added have been assigned or deleted.

Assigning a file to a topic

When a file has been uploaded by an attendee and not yet viewed by the note taker, an exclamation mark is shown on the Files button .

Click the Files button.

Any unassigned file is shown at the top of the Files dialog. The Topic column is empty, indicating that the file has not yet been assigned.

Do one of the following:

If you do not consider the file relevant to the meeting, delete it by clicking the Delete button next to its name.

Otherwise, select the topic that the file should be assigned to on the drop-down in the Topic column.

If there is no agenda, the drop-down shows the meeting title.

Close the File dialog.

All attendees can now view the assigned file by clicking the paperclip icon next to the title of the topic that the file was assigned to.

If you open the Files dialog again, the assigned file is no longer listed.

Deleting a file assigned to a topic

If necessary, the note taker and the host can delete an assigned file by clicking the red cross next to its name in the list of topic attachments.