How to Run Effective PTA Meetings
Looking to streamline your PTA meetings and get the most out of your time? Then look no further! MeetingBooster allows you to create agendas, distribute task, keep track of notes and generates your meeting minutes automatically for you to post online or distribute to participants. Take control of your PTA meetings, School board meetings and Committee meetings today!
PTA meetings in 4 easy steps:
Schedule the PTA meeting:
MeetingBooster is a cloud based system and is integrated with Outlook, which means you will not have to learn anything new in order to schedule your PTA meeting. Simply click the MeetingBooster icon in the calendar invite dialog in Outlook and your meeting ID is created and inserted in your invitation.
Alternatively you can schedule the meeting online. MeetingBooster comes with a conflict scheduler that makes it easy to select a time when everyone is available - simple and effective.
Create your PTA meeting agenda:
Creating your agenda is easy with MeetingBooster. From the Meeting Details section, select the Agenda tab, and add your topics using the simple MS Office style interface.
Alternatively you can choose the meeting in your Outlook calendar and select the Meeting Agenda icon in the ribbon. This will launch MeetingBooster and you can easily create your PTA meeting agenda. Users can start from scratch, use a PTA meeting template, or base your meeting on the last meeting's topics. You can allocate times and presenters for each topic, and attach supporting files. Under the Task tab you can even send out pre-meeting tasks to participants who will receive the agenda and task information automatically prior to the meeting. MeetingBooster guarantees better meeting preparation.
Run the PTA meeting and take notes:
Countless meetings are held using PowerPoint while often no one is taking any meeting minutes, which are a requirement by the LEA and DOE. With MeetingBooster's meeting module you can actively take the notes during the PTA meeting and even allocate tasks.
Use a variety of meeting tools such as voting, pro/cons etc. The results from the meeting tools are transferred to the meeting minutes as individual notes.
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Distribute and post PTA meeting minutes:
When you end a MeetingBooster PTA meeting, the minutes are automatically generated. You can edit and proof read proofread notes for up to 14 days after the meeting. There are several customization options for the notes such as different styles, adding a school logo and viewing either detailed or conclusion notes formats.
A popular feature is the signature page, where you can select the people responsible for approving the PTA meeting minutes. The names will be added to a separate sheet in the PDF document for signatures.
The PTA meeting minutes are automatically sent to the participants as a PDF document. You can also publish the PDF document online for public access.
Since the meeting minutes are stored in the cloud it is easy to access and search notes from past meetings. MeetingBooster also provides a permission system that allows only the authorized persons to have access to certain meeting minutes.
MeetingBooster enables any school to effectively manage and back up its PTA meeting activity.
Key Features
- Agenda tool
- PTA agenda templates available
- Delegate tasks
- Tasks management system
- Note taking module
- Meeting tools such as Voting
- Auto generated PTA meeting minutes
- Post PTA minutes PDF document online
- Meeting minutes approval sheet
- Archive, distribute and search minutes with one click
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