
5 Tips to Make Sure Your Online Meeting Stays on Track
November 12th, 2013 – 0 Comments and ReactionsBecause of the nature of online meetings it can be very easy for the meeting to loose focus and turn into a waste of time. Online meetings save time and expense; however there is some skill to holding an effective online meeting. The following tips can help you to make sure your next online meeting accomplishes everything you expect from the time you invest both in preparation for and conducting the meeting.
1. Have an Organized Agenda and Follow it.
Take the time to prepare an agenda of how the meeting is going to progress. Most importantly, have this agenda prepared well in advance of the meeting so it can be distributed to participants at least 24 hours prior to the scheduled start time. Getting the agenda in your participant’s hands early allows them to prepare for their part in the meeting. Distribute the agenda electronically for faster delivery and distribute the agenda individually so that you can make personal assignments in advance of the meeting when appropriate.
2. Be Concise and Involve Participants
Take your copy of the agenda and document how you want the meeting to flow. Stay focused on accomplishing the necessary tasks, extemporaneous discussions can be conducted at the end of the meeting if participants have time. Be sure to document on your copy of the meeting agenda where you expect to involve each participant. If you gave an assignment, schedule in when you want that persons input or report. Call out meeting attendees to keep them involved in points applicable to their responsibilities. Keep the meeting moving in time with the laid out schedule.
3. Document Key Decisions as You Move Forward
Your online meeting software should have the ability to document discussion points on-screen for each participant to see. These input steps along the path of the meeting keep participants involved and they see the progress being made in specific detail. These documented decision points can be used as the basis for meeting minutes at the conclusion of the session. If you are too busy conducting the meeting to produce this documentation, then assign the task to a person who will be attending; just make sure they understand your expectations for sufficient detail.
4. List Assignments and Assign Deadlines
It is not enough to just make a list of assignments given out during the meeting; set deadlines for productivity steps. Make sure meeting participants not only know what is expected of them, but when it is expected. Your online meeting software should have a means of documenting a timeline relative to the project or program you are meeting about.
5. Conclude on Time
Meetings should have an end time as well as a start time. Plan your agenda accordingly so that you can end your online meeting at the appointed time. Meeting participants have their own schedules and responsibilities; running a meeting well past the time you said it would end is a sure way to loose your audience.
Well run online meetings are not much different that a well run face to face group sessions. But, it is easier to loose the attention of online participants if you don’t prepare for the meeting properly.
Recent Posts
- MatchWare Releases MindView Suite—New and Enhanced Subscription-Based Upgrade Offers a True Multiplatform Mind Mapping Experience and More December 2, 2020
- MindView Online now Available to DSA Students April 14, 2020
- MindView 7 Mac Accessibility Enhancements September 16, 2019
- MindView 7 Update 3 September 4, 2019
- MatchWare Launches MeetingBooster 5.0 September 3, 2019
Archives
- December 2020
- April 2020
- September 2019
- July 2019
- May 2019
- February 2019
- September 2018
- March 2018
- February 2018
- September 2017
- August 2017
- June 2017
- May 2017
- March 2017
- February 2017
- December 2016
- July 2016
- May 2016
- April 2016
- October 2015
- March 2015
- September 2014
- March 2014
- January 2014
- November 2013
- October 2013
- September 2013
- February 2013
- December 2012
Sorry, no Tweets were found.