Board Meeting Agenda

Learn how to write a board meeting agenda

Board meetings with no clear agenda result in wasted time and lost productivity, which can cost your company dearly. The most effective way to avoid wasting time and ensure a productive board meeting is to prepare a carefully designed Board meeting agenda.

If you need a fast and simple way to create an effective board meeting agenda, board meeting agenda software like MeetingBooster is the solution.

Here is a sample of a board meeting agenda that was made using MeetingBooster:

board meeting agenda
Download this board meeting agenda!

Importance of a Board Meeting Agenda

A well designed board meeting agenda provides direction and purpose for the meeting and ensures that:

  • urgent items are dealt with in a timely manner;
  • all agenda items have been adequately researched and supporting data, documents, committee findings, options and recommendations will be available;
  • the agenda does not contain more items than can reasonably be considered in the time allotted;
  • sufficient time is allowed for the discussion of potentially contentious issues;
  • time is not wasted on old business or irrelevant questions.

Board Meeting Agenda Items

Common Board meeting agenda items include:

  • Reading and approval of last meeting's minutes
  • Resolution of old business
  • Financial report
  • New business
  • Adjournment

In addition to the board meeting agenda items listed above, you might also include:

  • Special guests
  • Audio/Visual presentations
  • Technical requirements
  • Break times

Board Meeting Agenda


Board Meeting Agenda Objectives

Confirm the objective of your board meeting

The objective of most board meetings is to make decisions, but board meeting agenda objectives may also include:

  • Strategic planning
  • Challenge identification
  • Allocating tasks
  • Evaluating financial performance
  • Status updates
  • Clarifying goals
  • Reviewing policies
  • Choosing new members
  • Managing compliance issues
  • Presenting and voting on motions

2 Board Meeting Agenda Topics

Without an itemized agenda, it's easy for a board meeting to get off track. That's why carefully selecting the specific topics to be discussed is a vital step in the agenda creation process.

board meeting agenda topics

3Determine the presenter of each agenda topic

The final step in creating an effective board meeting agenda is designating the presenter of each topic. When the agenda is distributed in advance, this will ensure that participants come prepared to present their assigned topics.

4Specify the time allotted to each agenda item

To keep your board meeting on track, it is important to determine how much time to dedicate to each topic. Referring to previous board meeting agendas can help you accurately estimate how much time to allot for the discussion of each topic.

5 Assign preparation tasks in advance

In order to ensure that all meeting participants come prepared, it is important to assign specific preparation tasks as far in advance as possible.

Meeting agenda software like MeetingBooster can help to creates task oriented board meeting agendas including pre-meeting tasks such as budget preparation, status updates and more.

Board Meeting Agenda Samples

Creating a board meeting agenda from scratch can be a time consuming and arduous task. So, if you don't have time to waste, MeetingBooster's board meeting agenda samples are the solution to help you create your next board meeting agenda - quickly and easily.

See a board meeting agenda sample here!

Create a Board Meeting Agenda Template

Once you've created an effective board meeting agenda, don't waste time starting from scratch for every meeting? With MeetingBooster board meeting agenda software, you can save your agenda online as your own customizable template. You can even share your template with your colleagues to help them create future board meeting agendas. MeetingBooster board meeting agenda software saves your entire organization time and money!

Why MeetingBooster Board Meeting Agendas?

MeetingBooster creates effective board meeting agendas using these unique features:

  • Electronic topic suggestion system
  • Easy and effective tool to write and save agendas
  • Powerful topic time allotment tool
  • Pre-meeting task allocation tool
  • Automatic agenda distribution

Board Meeting Agenda Items

Common Board meeting agenda items include:

  1. Reading and approval of last meeting's minutes
  2. Resolution of old business
  3. Financial report
  4. New business
  5. Adjournment

In addition to the board meeting agenda items listed above, you might also include:

  1. Special guests
  2. Audio/Visual presentations
  3. Technical requirements
  4. Break times

Create your board meeting agenda now!